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Setting Up Reimbursement Rate Stages for Legal Travel Allowances in Germany: A Guide for Accountants

Updated by Rim Ferchichi

In Germany, until the year 2020, the statutory travel allowance was 30 cents per kilometer traveled.

From 2021 until 2023

  • From 2021 until 2023, the travel allowance remains unchanged at €0.30 per kilometer for the first 20 kilometers.
  • Starting from the 21st kilometer, the allowance increases to €0.35 per kilometer for the year 2021.

From 2024 until 2026

  • €0.30 per kilometer for the first 20 kilometers.
  • Starting from the 21st kilometer, the allowance increases to €0.38 per kilometer.
Starting from the 21st kilometer, the allowance increased to €0.38/km for the year 2024

Configuring mileage scale tiers based on the new statutory travel allowance scale:

A/German Account:
  1. Click on the Admin tab, then select the Mileage Rates submenu.
  2. Check the setting Set rate stages for each trip.
  3. A table will appear, allowing you to set up the mileage rates per trips.
  4. Configure 2 rates:
    • If the distance (FK) < 21 km => rate = 0.3
    • If FK ≥ 21 km => rate = 0.35

Example:

Let's assume your commute to work is 35 kilometers. The higher travel allowance from 2021 would make a difference of 0,75 euros for you.

When is the Compensation Applied?

When the administrator adjusts the tiers during a year, compensation is applied to regularize the sum of mileages that were created before configuring the tiers.

To apply the comepnsation, the admin needs to go to the Admin tab > Mileage rate and follow the steps explained below.

  1. Go to the Admin tab.
  2. In the Mileage Rate submenu, check Activate "compensation mechanism" for mileage

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