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Expense Rules

Manage professional vehicles in Expensya

The management of professional vehicles and their expenses goes beyond a mere administrative task. It's a strategic endeavor that can have a significant impact on a company's finances, employee produ…

Updated 2 months ago by Selim Ounis

How to configure expense rules

As an administrator, you have the authority to implement expense policies on the Expensya platform, enabling you to notify your colleagues in real time about exceedances, while also gaining an immedi…

Updated 2 months ago by Selim Ounis

Sustainable Mobility Allowance

The Mobility Orientation Law (LOM) was published in the official journal on December 26, 2019. The objective of this law is to promote more environmentally friendly means of transportation. The Susta…

Updated 1 week ago by Imen Habouria

Configuration of the standard sustainable mobility allowance

The standard sustainable mobility allowance (FMD) is a module available with all Expensya commercial offers. It can be configured by the account administrator. With the FMD Standard, employees do not…

Updated 1 week ago by Imen Habouria

Category accounting data by Group

For administrators of multi-entity instances, this feature allows you to simplify account management and maintenance. If you have different accounting data for the same category, you simply need to a…

Updated 1 week ago by Jihen Laribi

Managing rules with credits

Please refer to the article on configuring expense policies via this link: How to Configure Expense Policies. Explanatory Use Case If your company has a rule type like "Reimbursement by Ceiling" for…

Updated 2 months ago by Selim Ounis

How to set up a mileage rate by period?

In addition to being able to configure mileage rates by groups, with different types of vehicles, rates, distance units, etc., you can now manage your mileage rates by time periods. This feature allo…

Updated 2 months ago by Selim Ounis

Setting up reimbursement rate stages for each trip according to the legal travel allowance in Germany

In Germany, until the year 2020, the statutory travel allowance was 30 cents per kilometer traveled. From 2021 until 2023 From 2021 until 2023, the travel allowance remains unchanged at €0.30 per kil…

Updated 1 week ago by Imen Habouria

Use and monitoring of consumption of an advance

It is possible in Expensya to use and track the consumption of an advance previously validated by a manager and granted by an accountant. The employee will be able to use the advance as a payment met…

Updated 2 months ago by Selim Ounis

Configuring the Trip-Based Sustainable Mobility Package Module

The Sustainable Mobility Package Module is available with all Expensya offers. This module is configurable by the account administrator and allows employees to use, based on their preferences, the Na…

Updated 1 month ago by Imen Habouria

How do the Exception Requests Work?

In Expensya, there are 4 types of spending policies : In certain cases of expenses subject to a ceiling reimbursement (second type of rule), the user has the right to request an exception in order to…

Updated 1 month ago by Selim Ounis

How to Activate an Accounting Period in Expensya

Welcome to this simple and practical guide that will assist you in activating an accounting period in Expensya. You will also discover why setting the end date of this period is important. What is an…

Updated 2 months ago by Rim Ferchichi

Creation and management of credit notes and expense cancellations on Expensya

This feature allows you to enter credit note invoices or to create cancellations for expenses already sent for approval. Credits and cancellations can be generated for both expenses and mileage expen…

Updated 1 week ago by Selim Ounis

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