Mileage

Managing Professional Vehicles in Expensya

The article outlines the steps for manually adding a professional vehicle, inserting the vehicle registration document, assigning the vehicle to a user, and importing a list of professional vehicles. It also clarifies the different fields required for importing assignments.

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Sustainable Mobility Allowance

The article explains the Orientation Law for Mobility (LOM), enacted to encourage the use of more ecological modes of transport. It describes the Mobilities Allowance (FMD), which allows employers to assign a contribution exempted from social charges to employees using "soft mobility" transport modes for their professional trips. Eligible means of transport are listed, including personal bicycles, electric or hybrid vehicles, carpooling, public transport, and shared mobility services.

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Configuration of the Standard Sustainable Mobility Allowance

This informative guide is aimed at account administrators looking to harness the potential of Expensya's Sustainable Mobility Allowance (FMD) feature. It provides a step-by-step process to set up the FMD standard, explaining how to configure user groups, spending categories, the approval flow, and the FMD ceiling. It also illustrates how employees can take advantage of this feature to adopt eco-friendly transportation practices and benefits. The guide underscores the role of this feature in promoting greener habits among employees while ensuring organizations stay sustainable.

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Setting Up a Mileage Rate by Period

A step-by-step tutorial for administrators on how to manage kilometer scales by specific time periods on the Expensya platform. This guide covers activating the feature, adding new time periods, adjusting distance units, vehicle types, and pricing types, and explains how to delete existing periods. This functionality, free of charge, can help Expensya users have more flexibility in tracking mileage expenses in different time periods.

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Setting up reimbursement rate stages for each trip according to the legal travel allowance in Germany

This article provides an overview of changes to the statutory travel allowance in Germany, highlighting the increase in mileage compensation rates for the years 2021-2026. It also details steps on how administrators can adjust mileage rate tiers on the Expensya platform in line with these changes, including when and how to apply compensation for mileage expenses for periods before the rate changes were configured.

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Configuring the Trip-Based Sustainable Mobility Package Module

This resource outlines Expensya's Sustainable Mobility Package Module which allows employees to leverage eco-friendly transport options close to their homes and set expense ceilings. Topics covered in the article include configuring the Trip-Based Sustainable Mobility Package Module (including creating user groups, assigning categories, and setting validation workflows), flat rate configuration, FMD ceiling configuration, and how to use the module effectively.

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