First use - Employee
How to create an Expensya account?
How do I add or delete an invoice?
The different statuses of a report
How to create a report?
How do I add and delete my mileage expense?
How to add a guest on an invoice?
Managing my vehicles for my mileage expenses
How to assign an invoice to a report?
Exports reports and invoices
Validate my Expensya trial account
My report is still a draft, what does that mean?
Automatic import of bank card statement
First use - Company
How do I add or delete a user or adminisrator?
Can I change the export format?
How do I send a report in Expensya?
Importing bank statements
Banks supported by Expensya
How to create user groups in Expensya?
How to give or receive access delegation on Expensya?
How to create a project in Expensya?
How to assign my collaborators and groups to a project ?
Manage professional vehicles in Expensya
How to fill the project import template
How to create a category and configure my chart of accounts?
Customize the expense form fields
Customize category recognition for fast scan
How to configure expense rules
How to set up bank accounts in Expensya
How to manage mileage expenses in Expensya?
Change my offer
How to export all company’s expense reports
How to deactivate compensation for mileage expenses?
Difference between global admin and restricted admin
Grant or receive an access delegation on Expensya
Add a lump sum - The German perdiem
How to enter mileage expense with a professional vehicle
An invoice's statuses
Customize mileage expenses rates
Understand the parameters for calculating mileage expenses
First use - Expert Portal
Frequently asked questions and announcements
How to calculate mileage charges according to URSSAF scale?
Does the mileage scale apply to electric vehicles?
How to view reports and invoices in calendar mode?
How to collect my invoices from different merchant sites?
What does "to validate" mean?
How to use Expensya’s fast scan?
Why does the calculation of mileage charges seem incorrect?
How do I update my payment method ?
Manager or accountant can’t see a report
Can I pay in the currency of my choice?
Is reimbursement made through Expensya?
How to refer a contact?
How to modify invoices of other employees in Expensya
Integrations and API
Standard Cegid Export
How to activate accounting export formats?
Standard SAP Export
Connect to QuickBooks from Expensya
How to configure the Expensya-QuickBooks integration?
How do I send my invoices from Expensya to QuickBooks?
Associate a bank account with non-reimbursable expenses
How to see the data exported on Quickbooks?
How to activate payment exports
How to use Expensya's OCR + APIs?
How to use Expensya Partner's public APIs?
How to use Expensya's public APIs?
How to use public APIs to retrieve Expensya customer data as a VAT recovery partner?
How to integrate Uber to Expensya
Subscription and Billing
This feature allows you to collect your invoices from different merchant sites via the web (Orange, Amazon, SNCF travel ...)
On the "Invoices" tab,
Click on "e-bills" then "Add a commercial site",
You can also access this feature from "Settings", under "my commercial sites" menu
Select the merchant site then "Setup my commercial site"
Enter details of your merchant site and "Save" to link your Expensya account to that of the merchant site.
Once you have added your merchant site, you can configure the date from which you want to collect invoices.
You can update the connection with a merchant site at any time by going to the list of your merchant sites, and by clicking on the pencil to modify a merchant site.
All you have to do is collect your invoices by clicking on "Collect now".
Automatic collection: Once you have connected your merchant site, Expensya will automatically collect your invoices every day or you can do it manually from the "Collect now" button.
You can do the same from the "Expenses" tab. Click on "e-invoices" then on "collect now".
A notification will appear to tell you that your invoices have been successfully collected and they will be added to the list of your expenses under the status "To verify" and with an "e-invoices" icon.
To deactivate a merchant site:
You must go to the menu "my merchant sites":
Check the merchant site in question,
Click on the "Actions" button then on "Deactivate".
You are limited to 3 merchant sites during the trial period and in Silver. With the Gold offer it's unlimited.