Setting up reimbursement rate stages for each trip according to the legal travel allowance in Germany

In Germany, until the year 2020, the statutory travel allowance was 30 cents per kilometer traveled.

From 2021 until 2023

  • From 2021 until 2023, the travel allowance remains unchanged at €0.30 per kilometer for the first 20 kilometers.
  • Starting from the 21st kilometer, the allowance increases to €0.35 per kilometer for the year 2021.

From 2024 until 2026

The allowance increases to €0.38 per kilometer.

Starting from the 21st kilometer, the allowance increased to €0.35/km for the year 2021.

Configuring mileage scale tiers based on the new statutory travel allowance scale:

A/German Account:

  1. Click on the "Admin" tab, then select the "Mileage Rates" submenu.
  2. Check the setting "Set rate stages for each trip."
  3. A table will appear, allowing you to set up the mileage rates per trips.
  4. Configure 2 rates:
    • If the distance (FK) < 21 km => rate = 0.3
    • If FK ≥ 21 km => rate = 0.35


Let's assume your commute to work is 35 kilometers. The higher travel allowance from 2021 would make a difference of 157.50 euros for you.

When is the Compensation Applied?

When the administrator adjusts the tiers during a year, compensation is applied to regularize the sum of mileage expenses that were created before configuring the tiers.

To Apply the Compensation:

  1. Go to the "Admin" tab.
  2. In the "Mileage Rate" submenu, check" Activate "compensation mechanism" for mileage expenses"

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