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Mileage and vehicule management

Understanding the Parameters for Calculating Mileage

This article unravels the logic behind mileage calculation on the Expensya platform to ensure accurate reimbursement of travel expenses. The mileage calculation takes into account all the distance traveled in and outside of Expensya throughout the year. This includes mileage expenses entered on the platform, even if they are not submitted. The system adjusts the rate of compensation if there is a transition from one level to another, ensuring reimbursements align correctly with the actual entitlements based on previous payments to the employee. The constant comes into play when the cumulative distance traversed during the year surpasses a designated threshold.

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Entering Mileage with a Professional Vehicle

This article explains how to record professional vehicle mileage expenses in Expensya on both web and mobile versions. Remember, you are not eligible for reimbursement when using a professional vehicle. Instructions are provided to add, manage, and delete the travel expenses associated with the professional vehicle.

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Managing my Vehicles for the Mileage

This guide illustrates how to efficiently manage your vehicles using Expensya. Whether you're using the web or mobile version, you can effortlessly add, modify, or delete vehicles. The process involves accessing the "My Expenses" tab, selecting "Mileage Expenses", then "My Vehicles". You are then provided with options to manage your vehicles. Please remember to fill in the "Distance already declared outside Expensya" field if you have been previously reimbursed for mileage charges in the current year.

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Understanding the Mileage

This guide delves into the complexity of kilometric fee declaration and its variation in reimbursement values. It explains the principle of compensation, which applies when your company changes the repayment scale of mileage charges during the year or when you switch from one payment platform to another. In such cases, Expensya's system adjusts the repayment rate to balance any overpayments or underpayments. The guide provides additional information about calculations, the Urssaf scale's norms and the temporary adjustment of the reimbursement rate to compensate any dues.

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Adding a Mileage

This resource explores how to add and manage mileage expenses using both the Expensya website and mobile app. Administrators must first select the appropriate scale for mileage allowances under the 'Admin' tab. Mileage expenses can then be added by filling in a straightforward form. The article provides step-by-step instructions for both the web and mobile app interface, and also includes easy-to-follow tutorial videos for further assistance. It also guides you through the process of deleting a mileage expense if necessary.

Updated by Eya Satouri

Calculating mileage by applying the principle of compensation - case study

This article details the methodology of calculating mileage allowances in Expensya, considering several influencing factors. This includes changing the URSSAF scale, alteration in declared trips, and the application of the compensation principle when crossing reimbursement levels. Multiple practical examples illustrate these concepts, aiding users in accurately and transparently calculating their reimbursement, according to their company's policy.

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Managing Mileage in Expensya

This article discusses mileage expense management on Expensya, detailing the setup of reimbursement scales. Factors influencing these scales include the year, distance unit, vehicle type, and scale type - options being URSSAF, fixed rate, and personalized rate. The guide also mentions how to change scales with the added option to apply compensation.

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Optimizing Mileage Expense Calculation: Prudent Management of Draft and Rejected Expenses

When entering mileage expenses, managing expenses in draft or rejected status can significantly impact the calculation of compensation. Here are some key points to consider: Draft or Rejected Expense…

Updated by Rim Ferchichi

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