First use - Employee
How do I send a report in Expensya?
How to create an Expensya account?
The different statuses of a report
How to create a report?
How do I add or delete an invoice?
How do I add and delete my mileage expense?
How to add a guest on an invoice?
Managing my vehicles for my mileage expenses
How to assign an invoice to a report?
Exports reports and invoices
Validate my Expensya trial account
My report is still a draft, what does that mean?
Mission order requests and management
Automatic import of bank card statement
Professional payment instruments
Personal payment instruments
Manage your password
Source of Exchange Rate on Expensya
Creation and management of credit notes and expense cancellations on Expensya
First use - Company
How do I add or delete a user or adminisrator?
Can I change the export format?
Importing bank statements
Banks supported by Expensya
How to create user groups in Expensya?
Assign an administrator or accountant to user group
How to give or receive access delegation on Expensya?
How to create a project in Expensya?
How to assign my collaborators and groups to a project ?
Manage professional vehicles in Expensya
How to fill the project import template
How to create a category and configure my chart of accounts?
Customize the expense form fields
Customize category recognition for fast scan
How to configure expense rules
How to set up bank accounts in Expensya
How to manage mileage expenses in Expensya?
Change my offer
How to export all company’s expense reports
How to deactivate compensation for mileage expenses?
Difference between global admin and restricted admin
Grant or receive an access delegation on Expensya
Add a lump sum - The German perdiem
How to enter mileage expense with a professional vehicle
An invoice's statuses
Customize mileage expenses rates
Custom Fields - The Basics
Additional receipt compliance check
Custom select list field
Category accounting data by Group
Import of bank statements by the Administrator
How to set up a mileage rate by period?
Understand the parameters for calculating mileage expenses
Password management by the administrator
Custom fields: linking to an expense rule
Identification of the @expensya domain
First use - Expert Portal
Frequently asked questions and announcements
Archiving with probative value by country
Legal archiving in Spain
How can clients recover data following archiving?
How to calculate mileage charges according to URSSAF scale?
Does the mileage scale apply to electric vehicles?
How to view reports and invoices in calendar mode?
How to collect my invoices from different merchant sites?
What does "to validate" mean?
How to use Expensya’s fast scan?
Understanding my mileage compensation.
How do I update my payment method ?
Manager or accountant can’t see a report
Can I pay in the currency of my choice?
Is reimbursement made through Expensya?
How to refer a contact?
How to modify invoices of other employees in Expensya
Calculating mileage expenses by applying the principle of compensation - case study
E-mail notifications sent by Expensya
Integrations and API
Standard Cegid Export
How to activate accounting export formats?
Standard SAP Export
Connect to QuickBooks from Expensya
How to configure the Expensya-QuickBooks integration?
How do I send my invoices from Expensya to QuickBooks?
Associate a bank account with non-reimbursable expenses
How to see the data exported on Quickbooks?
How to activate payment exports
How to use Expensya's OCR + APIs?
How to use Expensya Partner's public APIs?
How to use Expensya's public APIs?
How to use public APIs to retrieve Expensya customer data as a VAT recovery partner?
How to integrate Uber to Expensya
Subscription and Billing
Updated by Rim Chermiti
Legal archiving means you no longer need to worry about losing your receipts!
Expensya provides this functionality for Spanish companies and subsidiaries.
We have a legal certification for signed supporting documents according to regulatory standards (Order EHA / 962/2007)
The principle is simple: any document scanned and signed by Expensya is enforceable in the event of a tax audit, and as a result, you can discard the receipt. Expensya will take care of archiving them until the end of the tax deadline imposed and signing them in accordance with local legal standards.
From the mobile app:
Take a photo of your supporting document through our fast scan.
Once the photo is taken, Expensya will archive the supporting document, sign it, guaranteeing a reliable audit trail with regard to Spanish and European legislation.
Likewise for attachements:
If the file is signed, it will be displayed with a closed padlock:
If the file is not signed, it will be displayed with an open padlock, indicating that Expensya cannot guarantee the audit trail, this file not having been scanned using the Expensya mobile application.
From the website:
You receipt needs to contain the electronic signature of the service provider so that it can be signed by Expensya.
To differentiate between an archived and / or signed document:
If there is a closed padlock icon this means that your proof is archived on our servers and it has legal value.
If there is an open padlock icon it means your document is archived on our servers but that we cannot guarantee the audit trail, and therefore, you must keep the hard copies.
Your attached files, those which are signed at the source, are also archived and signed:
And by clicking on the padlock, you can see the details of the archiving:
The attached files which are not signed will be displayed with an open padlock: