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Archiving and Compliance

Archiving with Probative Value by Country

This informative article discusses Expensya's provision for a legal archiving option with probative value. It explains how the solution enables clients to store supporting documents in a digital format, getting away from traditional paper documentation. In compliance with local legislation, the service classifies countries into three distinct categories - explaining in detail when archiving with probative value negates the need for keeping physical paperwork, hinging on invoice dematerialization carried out through the Expensya mobile applications. For additional clarity, a table is provided showing probative value archiving options available in each country.

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Legal archiving in Spain

This article discusses how Expensya's legal archiving feature alleviates the worry of losing your receipts by extending its functionality specifically to Spanish companies and subsidiaries.

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Probative Archiving in France

This detailed article provides comprehensive insights on the probative value archiving functionality offered by Expensya, outlining the function’s purpose and secure processing in accordance with French legal statutes. It highlights how the facility lets clients maintain expense proofs in digital format, making the retention of paper receipts unnecessary.

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Recovering Data Following Archiving?

This article outlines how Expensya's customers can provide proof of expenses during an URSSAF inspection, in line with Article L243-16 of the Social Security Code. Two scenarios are described, depending on the probative value archiving option chosen by the customer (Expensya-Arkhineo or Expensya-Vault)

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Throwing Away the Paper Receipt or Invoice?

This article outlines how to determine whether receipts or invoices have been successfully scanned by looking at the padlock symbol that appears on the expense line after uploading.

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Additional Receipt Compliance Check

This article introduces two features offered by Expensya to improve the checking of receipt compliance: the inspection of the receipt's image quality and the check for potential modifications to the receipt. These features can be activated either separately or together.

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