How Expensya Alerts Enhance Compliance and Prevent Anomalies
Alerts and notifications play a crucial role in detecting anomalies and ensuring compliance with internal policies in the expense management process.
Let's explore how these features provide increased control, prevent irregularities, and optimize expense management.
1. Expense Policy Alerts
Expensya displays an alert when an expense report violates the company's expense policy.
2. Duplicate Alert
An alert is triggered for the employee upon detection of a duplicate.
3. Receipt Compliance Alert
Expensya allows verification of image quality and displays a warning in the expense list. If the image quality is insufficient (e.g., blurred), a warning is sent to both the employee and the validator.
4. Receipt Fraud Suspicions Alert
Expensya checks the receipt image and displays a warning in the expense list and within the expense itself, exclusively for the validator in case of suspected image alteration.
5. Additional Files Alert
Expensya generates an alert when files are added in addition to the expense justification.
6. Field Modification Alert
Expensya issues an alert for upward modifications of impactful numbers (e.g., distance traveled, expense amount, currency conversion rate). Additionally, a color-coded alert appears when the VAT rate is not in line with the expense amount.
- Example 1
If an employee adds an expense using the fast scan option and manually increases the amount spent, an alert will appear as follows:
- Example 2:
If an employee adds a mileage expense and increases manually the automatically calculated distance, an alert will appear as follows: