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Admin Features

Manage professional vehicles in Expensya

The management of professional vehicles and their expenses goes beyond a mere administrative task. It's a strategic endeavor that can have a significant impact on a company's finances, employee produ…

Updated 1 month ago by Selim Ounis

How to create a category and configure my chart of accounts?

As Administrator , you are able to create and modify expense categories from the web interface. When you modify the categories in Expensya, you can also configure the expense accounts, the VAT accoun…

Updated 1 month ago by Selim Ounis

Tags in Expensya

In addition to the analytical axes, you have the possibility to create tags on Expensya. As an administrator, validator or accountant, tags allow you to create groups, filter the display of a list, m…

Updated 5 months ago by Selim Ounis

Additional receipt compliance check

In order to better check receipt compliance, Expensya offers the two following features which can be activated together or separately. Inspection of the receipt’s image quality,. Check for potential…

Updated 1 year ago by Hamida Laabidi

Category accounting data by Group

For administrators of multi-entity instances, this feature allows you to simplify account management and maintenance. If you have different accounting data for the same category, you simply need to a…

Updated 9 months ago by Jihen Laribi

Import of bank statements by the Administrator

To effectively manage expenses and facilitate their addition to user accounts, Expensya allows the administrator to import company debit card bank statements. Imports are carried out on the web via t…

Updated 1 year ago by Imen Habouria

Export PDF with supporting documents to display the Per Diem table necessary for German declarations

For German accounts, the standard PDF export of expenses also includes the Per Diem amounts. To obtain the detailed table of Per Diem days, simply check the "include expense receipts" option. The des…

Updated 1 month ago by Selim Ounis

Meal Voucher Export with Expensya

If your employees have meal vouchers and lunch expenses are permitted, your accounting teams will want to monitor the lunch expenses made in order to calculate the number of meal vouchers to deduct.…

Updated 1 month ago by Imen Habouria

How to set up a mileage rate by period?

In addition to being able to configure mileage rates by groups, with different types of vehicles, rates, distance units, etc., you can now manage your mileage rates by time periods. This feature allo…

Updated 3 months ago by Selim Ounis

The main exports to generate from the Expensya account

Know that it's possible to export these lists for modification and then re-import them. These lists include: User list. Reports and expenses. Expense rules. Categories. Projects. Personal and busines…

Updated 1 month ago by Rim Ferchichi

Setting up reimbursement rate stages for each trip according to the legal travel allowance in Germany

In Germany, until the year 2020, the statutory travel allowance was 30 cents per kilometer traveled. From 2021 until 2023 From 2021 until 2023, the travel allowance remains unchanged at €0.30 per kil…

Updated 1 month ago by Imen Habouria

Import of personal vehicles by the administrator

By default, users add their personal vehicles themselves through the personal settings of their accounts, as explained in the following article: Managing my vehicles for my mileage expenses In some c…

Updated 1 month ago by Imen Habouria

Automatic submission of expense reports

Because making your life easier is our priority, Expensya offers you a simpler and faster way to send your expenses. In fact, the administrator can set up autoNDF, which is a process of retrieving ve…

Updated 1 month ago by Selim Ounis

Identification of the @expensya domain

If your company uses the MailInBlack Anti-spam solution, Expensya’s notifications are blocked by default: Password reset, confirmation of validated expense report, confirmation of archived expense re…

Updated 1 year ago by Selim Ounis

Provisions' Export

The accountant can export the provisions to get an overview of the upcoming expenses. The exported file extracts all the data from the expenses to give the accountant information on the nature of the…

Updated 4 months ago by Selim Ounis

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