Managing Professional Payment Instruments

Updated 1 week ago by Meriam Chiha

Expensya allows you to add and manage professional payment instruments, including corporate cards. These cards can be linked to the company's funds or an employee's personal funds. Expenses made with company funds are non-reimbursable, while those made with employees' personal funds are reimbursable. 

Adding a professional payment method 

1. In the left menu, go to the Payment section and select Payment instruments. 
2. Click the Companies tab.
3. Click Add professional payment instrument.
4. A pop-up window will appear. 

1. Fill in the mandatory fields:  

• Name: enter a descriptive name for the payment instrument. 
• Instrument type: select from the following options: Bank, Corporate Card (you will need to specify the funding source), Cash, Check, Wire, or Other (for any payment method not listed).
• Funding Source: choose the source of funds: Company's Funds (expenses will not be reimbursable) or Employee's Funds (expenses will be reimbursable).

1. After filling in the required fields, click Save to add the payment instrument. 

Updating or disabling professional payment instruments  :

To update or disable a payment instrument:

1.  Select the payment instrument.
2. Click Edit to modify it and make the necessary changes. 
3. To disable it, uncheck Activate this payment instrument. 
4. Click Save. 

Exporting professional payment instruments:

You can export a file containing all the details of some or all business payment instruments. To do this:

1. Select the payment instruments you want to export.
2. Click Export the result.
3. Click Next to continue.

You can also filter payment instruments by applying the relevant filters.  

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