Import of bank statements by the Administrator

To streamline expense management and simplify the process of incorporating transactions into user accounts, Expensya empowers administrators to seamlessly import bank statements from company debit cards.

This import function is executed through the admin tab on the web platform, and the process entails:

  • Preliminary inclusion of company debit cards into the system and associating each card with its respective employee.
  • Activation of banking integration with partner banks to establish a seamless connection for statement imports.
Full details for enabling banking integrations are available on this page:  How to activate banking integrations.

Importing bank statements from the Admin tab :  
  1. Go to the Admin tab under the "Expenses and requests" menu, then to "Transactions list."  
  2. Click "Import" then "Import Credit Card Statement". 

  1. From the already activated integrations, select the type of statement to import   
  2. Click "Import File" to import the credit card statement file. 
  3. Click on “Import”  

A summary table with employee names and the number of expenses added will be displayed automatically after the import. 

Expenses are added to the list of expenses on the relevant user's account and are displayed on “to verify” status. 

Expenses added to the user's account will display the credit card icon and a "T" for "Transaction". This will allow the user to distinguish between bank statement expenses and the created manually expenses. 

The reconciliation between the expenses already entered and the transactions is only done when the expenses are in "draft" or "rejected" status. When the expenses are "in validation" or "archived", the reconciliation is not done.

Expenses can also be accessed via the Administrator tab (from the transaction list). 

The interface will display filters to allow the administrator to easily find transactions according to the name of the employee, the transaction date or status. 

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