How to set up bank accounts in Expensya

Rim Chermiti Updated by Rim Chermiti

As an admin, Expensya allows you, from the web version, to add your company's bank accounts as well as you employees'.

You can also ask our support team to configure the accesses of your employees in order to : 

  • Allow or prevent the employee from making changes to their banking details.
  • Prevent employees from submitting their expenses if they don't have a linked bank account.
Add a company bank account
  1. Simply go to the "Administration" tab, under the "Payment" menu.
  2. click on "Bank Accounts".
  3. Choose "Company".
  4. Finally click on "Add a bank account".

  1. Enter the bank account details.
  2. And save.

Add an employee bank account:
  1. Click on the "Employees" tab.
  2. Click on "Add a bank account" or import a CSV file (a downloadable template is available).

  1. Enter the bank account details
  • From the Web:

and save.

  • By import:
  1. Fill in the downloaded template file following these instructions:

  • PayID: Corresponds to the employee's number.
  • Mail : Corresponds to the user's email address (This field is mandatory).
  • BIC (or Swift code) : Corresponds to the international identifier of the bank (This field is mandatory in case of IBAN insertion).
  • IBAN/ RIB: Bank account IBAN number (This field is mandatory).
  • Bank name: The bank's name.
  • Bank Account Type: Type of bank account (This field is mandatory)
  • Currency: The currency ( This field is mandatory)
  • Is Active: Put 0 to deactivate and 1 to activate the account (This field is mandatory)

Then import your file.

Editing a bank account:

You can make changes by clicking on the blue pen icon.

Deactivating a bank account:

You can deactivate a bank account by selecting it and then clicking on the "Deactivate" button.

Exporting bank accounts:

Vous pouvez exporter tous les comptes bancaires en cliquant sur le bouton "Export the result".

Vous pouvez utiliser les filtres afin de créer une sélection de comptes bancaires à exporter.

How did we do?

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