How to set up bank accounts in Expensya

As an administrator, Expensya provides you with the capability, accessible through the web version, to seamlessly add both your company's bank accounts and those belonging to your employees.

Additionally, our dedicated support team is at your service to configure your employees' access, ensuring the following:

  • Granting or restricting employees' ability to modify their banking details.
  • Implementing safeguards to prevent employees from submitting expenses in the absence of a linked bank account.

Feel free to reach out to our support team for assistance in tailoring these settings to meet your specific needs and preferences.
Add a company bank account:
  1. Go to the "Admin " tab, under the "Payment" menu.
  2. Click on "Bank Accounts".
  3. Choose "Company".
  4. Finally click on "Add a bank account".

  1. Enter the bank account details.
  2. And save.

Add an employee bank account:
  1. Click on the "Employees" tab.
  2. Click on "Add a bank account" or import a CSV file (a downloadable template is available).

  1. Enter the bank account details.
  • From the Web:

Once you finish filling in the form, click on "Save"

  • By import:

Fill in the downloaded template file following these instructions:

  • PayID: Corresponds to the employee's number.
  • Mail: Corresponds to the user's email address (This field is mandatory).
  • BIC (or Swift code): Corresponds to the international identifier of the bank (This field is mandatory in case of IBAN insertion).
  • IBAN/ RIB: Bank account IBAN number (This field is mandatory).
  • Bank name: The bank's name.
  • Bank Account Type: Type of bank account (This field is mandatory)
  • Currency: The currency (This field is mandatory)
  • Is Active: Put 0 to deactivate and 1 to activate the account (This field is mandatory)

Then import your file.

Editing a bank account:

You can make changes by clicking on the blue pen icon.

Deactivating a bank account:

You can deactivate a bank account by selecting it and then clicking on the "Deactivate" button.

Exporting bank accounts:

You can export all bank accounts by clicking on the "Export the result" button.

You can use filters to create a selection of bank accounts for export.

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