Understand the parameters for calculating mileage expenses

Rim Chermiti Updated by Rim Chermiti

To understand the logic of the calculation on Expensya, it is essential to know this:

  1. The mileage of the vehicle (therefore the reimbursement level applied to the user) is the sum of the distance traveled outside Expensya during the year + all the mileage expenses entered on Expensya - whether they are submitted or not.
  2. The system takes into account the mileage expenses entered on Expensya even if they are not submitted
  3. The rate mentioned on the scale will be that found on the mileage charges as long as the system does not calculate any compensation
  4. If there is compensation (when moving from one level to another), the rate displayed on the kilometer charge is not necessarily the one mentioned on the scale.

Because the scale rate allows the system to determine the total refund value. However, since the user wuld have already been reimbursed, the machine calculates the real value to be reimbursed, and depending on what has already been paid to the employee can adjust the rate to reimburse only what is actually due.
  1. The constant applies when the sum of the distances traveled during the year exceeds the plateau. For example, when passing from the first to the second level, the constant of € 824 for a vehicle of 3CV and less is applied to the total distances traveled during the year.
  2. If you want to cross-check the calculation, you must take into account all the mileage expenses as the ‘d’ on the formula corresponds to the total distance traveled during the year by the same vehicle and not on the distance declared on the last mileage expenses.

How did we do?

Expensya cards - Account management

Automatic submission of expense reports