First use - Employee
How to create an Expensya account?
The different statuses of a report
How to create a report?
How do I add or delete an invoice?
How do I add and delete my mileage expense?
How to add a guest on an invoice?
Managing my vehicles for my mileage expenses
How to assign an invoice to a report?
Validate my Expensya trial account
My report is still a draft, what does that mean?
Automatic import of bank card statement
First use - Company
How do I add or delete a user or adminisrator?
Can I change the export format?
How do I send a report in Expensya?
Banks supported by Expensya
Assign an administrator or accountant to user group
How to give or receive access delegation on Expensya?
How to create a project in Expensya?
How to assign my collaborators and groups to a project ?
Manage professional vehicles in Expensya
How to fill the project import template
How to create a category and configure my chart of accounts?
Customize the expense form fields
Customize category recognition for fast scan
How to configure expense rules
How to set up bank accounts in Expensya
How to manage mileage expenses in Expensya?
Change my offer
How to export all company’s expense reports
How to deactivate compensation for mileage expenses?
Difference between global admin and restricted admin
Grant or receive an access delegation on Expensya
Add a lump sum - The German perdiem
How to enter mileage expense with a professional vehicle
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An invoice's statuses
Customize mileage expenses rates
Understand the parameters for calculating mileage expenses
First use - Expert Portal
Frequently asked questions and announcements
How to calculate mileage charges according to URSSAF scale?
Does the mileage scale apply to electric vehicles?
How to view reports and invoices in calendar mode?
How to collect my invoices from different merchant sites?
What does "to validate" mean?
How to use Expensya’s fast scan?
Why does the calculation of mileage charges seem incorrect?
How do I update my payment method ?
Manager or accountant can’t see a report
Can I pay in the currency of my choice?
Is reimbursement made through Expensya?
How to refer a contact?
How to modify invoices of other employees in Expensya
Integrations and API
Standard Cegid Export
How to activate accounting export formats?
Standard SAP Export
Connect to QuickBooks from Expensya
How to configure the Expensya-QuickBooks integration?
How do I send my invoices from Expensya to QuickBooks?
Associate a bank account with non-reimbursable expenses
How to see the data exported on Quickbooks?
How to activate payment exports
How to use Expensya's OCR + APIs?
How to use Expensya Partner's public APIs?
How to generate API keys?
How to use public APIs to retrieve Expensya customer data as a VAT recovery partner?
How to integrate Uber to Expensya
Subscription and Billing
Updated by Yassine
A global administrator manages all of the functionalities of a company. The restricted administrator (also called group administrator) only manages the parameters related to the groups assigned to him by the global administrator.
The following table lists the operations that can be carried out from each access:
User management (addition, modification and deactivation)
Limited to adding, modifying and deleting users within the group of which he is a local administrator
Group management (addition, modification and deactivation)
Read only view of the group of which he is a local administrator
Projects (addition, modification and deactivation)
Read only view of company projects, but creation and modification are limited to the projects of the group of which he is the local administrator
Management of vehicles for users of which he is the local administrator
Category management (addition, modification and deactivation)
Read only view of company categories. The restricted admin can however only manage the categories which are in the group of which he is administrator
Rules management (addition, modification and deactivation)
Read only view of company rules. The restricted admin can however only manage those applicable to the group of which he is the local administrator
Management of bank accounts (addition, modification and deactivation)
Full access to company accounts
Management of custom fields (addition, modification and deactivation)
Read only view of custom fields
Management of company parameters
Consulting company parameters
Import & Export
Management of the company's mileage costs
Read only view of the scale applied by the company only
Management of company contacts (modification and deactivation)
Full access to company contacts